To progress the workflow from the Account Management to Production, through the Creative Department. The Traffic Coordinator works closely with the Creative team, helping them raise the potential of their ideas, whilst ensuring all deadlines, both internal and external, are met.
- Assign job numbers using the Dolphin system and ensure the necessary information, creative brief, and agreed schedule are filled in the daily job sheet
- Coordinate budgets and job timings with all departments about budgets and control the timing of jobs to ensure work is completed according to deadlines
- Observe all necessary production mechanics to ensure that requirements for size, photo transparencies, illustrations, printing requirements, quantities etc are met
- Circulate layouts, artworks, and color proofs to Account Management for Creative approval by the client and forward any subsequent amendments to Creative team and follow ups implemented
- Collect and ensure that all external suppliers’ invoices are accurate, follow-ups on missing suppliers’ invoices, and deals with possible under and over-estimated costs
- Update job status reports on a daily basis for Creative Director’s reference, and at the end of every month request an update from Account Management on the status of jobs that have been opened in order to produce a monthly status report on all jobs in the process
- Oversee the order filing of all artwork
- Collect costs from Studio and Creative team and prepare cost estimates for jobs
- Ensure that budgets do not overrun by keeping a tight control on all costs
- Ensure the collect allocation of staff to a job within the office, whilst seeking help from other Creative Departments throughout the region if insufficient staff is available locally for the workload, particularly when dealing with urgent jobs
- Recommend solutions to problems or delays through better coordination of departments
- Control all work-in progress through organized and efficient systems
- Coordinate the international awards and prepare the entries
Desired Skills and Experience
- BA/BS in Advertising Design, Graphic Design or similar major
- Approximately 1 to 3 years experience
- Computer skills: Adobe Illustrator, Photoshop, QuarkXpress, Microsoft Office
- Thorough knowledge and understanding of all production processes (print and broadcast)
- Diplomatic and team player skills
- Energetic, enthusiastic, and positive thinker
- Organizational, coordination, and time management skills
- Perfectionist and multitasking
- Able to anticipate problems and find solutions
- Be able to delegate work when needed
- Excellent communication skills
nabil.elcheikh@jwt.com
